How do you bill a company instead of a person?
Ask three things before you start: who approves the invoice, where to send it, and whether it needs a purchase order number. A company pays when its paperwork is complete. Get it right on the first invoice and the ones after it tend to follow on time.
The person who hired you rarely pays you. Somebody in accounts does, and they’ve never heard of you. Your invoice has to make sense to a stranger working through a queue.
- Step 1
Ask who pays, before the work starts
The name and email of whoever handles supplier invoices. Often it’s an inbox called accounts or payables, not a person.
- Step 2
Ask whether they need a purchase order
Many companies won’t pay an invoice without one. Get the number in writing and put it on the invoice.
- Step 3
Fill in their supplier form early
A new supplier usually means a form: your legal name, address and tax details. It can take a week to go through, so send it back with the agreement, not with the first invoice.
- Step 4
Agree on the terms out loud
If they pay on 30 days, you’ll wait 30 days whatever your invoice says. Agree on them before the work starts, and price for the wait if it’s long.
- Step 5
Send it where it’ll be paid
Send the WorkWith invoice to your client as usual. They tap Bill someone else and name who pays, and the invoice and its reminders go to that address. Put the purchase order number in the description, which holds up to 120 characters.
A WorkWith invoice doesn’t have a field for a VAT or tax number. If a company needs one on it, find out before you agree to the work.
Checked 2026-10-10.