What records does your accountant need at year end?
What came in, what went out, and the proof of both: every invoice and payment, the card fees taken from them, your payouts to the bank, your business costs with receipts, and anything you paid toward tax during the year. Hand it over in one place, sorted by month, and the bill gets smaller.
- 1
Income
Every invoice and payment, with the date, the client and the amount.
- 2
Fees
Card and platform fees taken from each payment. They’re a cost, and easy to miss if you only look at what reached the bank.
- 3
Payouts
What moved from your payment provider to your bank, and when.
- 4
Refunds
What went back, and to whom.
- 5
Costs
Software, insurance, training, equipment, a share of your phone. With receipts, kept as you go.
- 6
Tax already paid
Estimated payments in the US, payments on account in the UK.
- 7
Anything unusual
A large one-off payment, a car, a client who never paid. A line of explanation each.
In what form
A spreadsheet, or a CSV your accountant can open, sorted by date. Not a pile of PDFs. Ask your accountant how they’d like it once, and then keep it that way all year.
On WorkWith, you can give your accountant a read-only link from Me: the year’s invoices, payments with fees itemized, the set-aside and payouts, with a CSV download. Your costs are yours to keep elsewhere: WorkWith records only the money coming in.
Checked 2026-10-11.